CONSTITUTION PREAMBLE: We the telugu loving community of Greater Pittsburgh, Pennsylvania, in order to promote cultural, educational and humanitarian activities, and to further the intercultural understanding among the people of the United States of America and the telugu speaking people in other parts of the world, do hereby join together to form the organization, "Pittsburgh Area Telugu Association".
ARTICLE I: NAME The name of the organization shall be " Pittsburgh Area Telugu Association "
ARTICLE II: OBJECTIVES Section A: The goals of the organization shall be to promote cultural, educational and humanitarian activities of telugu speaking people, and to create opportunities for the cultural exchange between the people of the United States of America and the people of the State of Andhra Pradesh, India, in particular, and the people of any other part of the world where telugu speaking people may reside, in general. Section B: No part of the net earnings of the association will inure to the benefit of any individual or individuals except when the executive committee decides to grant an honorarium to distinguished scholars and artists.
ARTICLE III: MEMBERSHIP Section A: Any person eighteen years or older who subscribes to the objectives of the organization and pays the membership dues as decided by the executive committee, is eligible to be a member of the organization, subject to approval by a majority of the members present at the subsequent general body meeting. Any member who does not renew his or her membership will cease to be a member and shall forego voting rights and other privileges of the organization. Those between six and eighteen (6-18) years of age shall qualify for the youth membership. Section B: Each dues-paying member shall carry one vote. No youth member shall have a right to vote. Section C: Family shall be defined as husband, wife and their children of 18 years or less. Section D: The amount of the annual dues shall be fifty dollars ($50) for Family Membership and twenty dollars ($20) for Individual Membership. The dues for the Gold Membership (6yrs) two hundred and fifty dollars ($250) for family, the dues for Platinum Membership (life time) thousand dollars (1000$) for family. The annual dues for the individual and the family memberships can be increased by a two-thirds majority of the members present at a general body meeting. Membership is automatically renewed if the annual dues are paid within three months after they have become payable. If the dues are not paid by the end of this three-month period, the membership shall automatically terminate at that time without any further notice. The Executive Committee (EC) may provide reinstatement of the membership, without voting privileges for that year, provided a readmission fee of five dollars ($5) is paid. Section E: Membership may be revoked with due notice of a month for conduct considered undesirable by a two-thirds majority of the members present at a general body meeting, provided that an explanation has been obtained and considered unacceptable by the majority of the executive committee.
ARTICLE IV: THE EXECUTIVE COMMITTEE (EC) Section A: The EC shall consist of 9 officers. Only dues-paying members of the general body are eligible to be EC officers. Section B: The officers shall be the President, the Secretary, the Treasurer, the President Elect, the Secretary Elect, the Treasurer Elect, the Past President, the Past Secretary and the Past Treasurer. The officers are not eligible to contest again for the EC until 3 years after the expiry of their term, except under special circumstances wherein the positions are uncontested. Nominations requiring exception to this rule must be approved by two‑thirds of the members present at the general body meeting. Section C: The President Elect, the Secretary Elect and the Treasurer Elect shall be elected to a three-year term in the EC by a simple majority of the members present at the general body meeting. The previous year’s President Elect, Secretary Elect and Treasurer Elect will automatically become the President, Secretary and Treasurer for the current year and the previous year’s President, Secretary and Treasurer will automatically become the past President, past Secretary and past Treasurer for the current year. Section D: The accounts of the organization shall be audited once a year by an auditor appointed by the EC. I Section E: None of the members of the EC shall receive salary or remuneration of any kind for their services. Section F: An EC officer shall automatically lose his/her position in EC if he/she misses three consecutive EC meetings or if he/she does not attend at least half the EC meetings in one year.
ARTICLE V: GENERAL BODY MEETINGS Section A: The annual general body meeting of the organization shall be held on or before second weekend of April of that year. The notice of the annual general body meeting shall be sent by mail to each member of the organization at least four weeks prior to the meeting date. Section B: A special general body meeting of the organization may be held at the call of the EC or by the written request of at least twenty five members to the President. Section C: A twenty five percent of the members present in person, shall constitute a quorum. Each attending general body member may represent at most two other general body members by proxy. If the quorum is not achieved for the announced general body meeting, a subsequent general body meeting can be called by the EC President on a future date for which there will be no need for quorum.
ARTICLE VI: DISSOLUTION Any and all decisions to dissolution and consequential transactions shall be approved by 2/3 of general body members. Upon the dissolution of the organization, the EC shall, after paying or making provision for the payment of all the liabilities of the organization, dispose off all the assets of the organization exclusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational or scientific purposes as shall at the time qualify as an exempt organization under section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). ARTICLE VII: AMENDMENTS TO THE CONSTITUTION This constitution may be amended by a vote of two-thirds majority of all the voting members, provided: (1) that the proposed amendment is submitted in writing by a voting member and supported in writing by nine other voting members of the organization to the executive committee, at least six weeks in advance, (2) that the executive committee appoints an ad‑hoc committee to review the consequences of the proposed amendment and receives a written report summarizing the consequences of the proposed amendment, and (3) that the executive committee distributes the proposed amendment and the ad‑hoc committee report to all the members of the organization at least two weeks in advance. BYLAWS ARTICLE I: LOCATION OF THE ORGANIZATION For official purposes, the headquarters of the organization shall be located in the greater Pittsburgh area in the State of Pennsylvania where it is duly registered. ARTICLE II: MEETINGS OF THE EXECUTIVE COMMITTEE (EC) Section A: The EC shall meet at least four times a year. Majority of the officers shall constitute a quorum for the transaction of any business. Section B: The President shall preside over all meetings. The Past President, in the absence of the President, or the President Elect, in the absence of the President and the Past President shall preside over such meetings. Section C: The Secretary shall prepare the proceedings of the meetings of the executive committee and record and distribute minutes of the meeting. The Past Secretary, in the absence of the Secretary, or the Secretary Elect, in the absence of the Secretary and the Past Secretary shall substitute for the Secretary. Section D: The Treasurer shall manage the financial transactions of the organization as directed by the Executive Committee. The Past Treasurer, in the absence of the Treasurer, or the Treasurer Elect, in the absence of the Treasurer and the Past Treasurer shall substitute for the Treasurer. Section E: Each member of the executive committee shall have one vote. Section F: In the event decisions are made based on telephone and/or personal discussions among members of the executive committee, such decisions should be unanimous and properly documented for approved at the next Executive Committee meeting. The documentation should be saved along with the minutes of the meetings. ARTICLE III: SUB‑COMMITTEES Section A: The executive committee is empowered to solicit volunteers and appoint members to subcommittees and ad‑hoc committees to accomplish such tasks and operations as to realize the objectives of the organization, to investigate specific problems, procedures and matters of interest, and to make recommendations to the executive committee. ARTICLE IV: FISCAL YEAR AND FINANCE Section A: The fiscal year of the organization shall be the calendar year. Section B: The executive committee shall be responsible for the finances of the organization. Section C: A financial account in the name of the organization shall be maintained in a bank and operated by the Treasurer. Section D: The auditor shall review the accounts of the organization and certify, with his/her comments within the first two months of the following year. Section E: The EC shall make certified financial statements of the preceding fiscal year available to all general body members at least four weeks before the annual general body meeting. Section F: Expenditures of more than fifty dollars made by an individual shall require prior approval of the executive committee. All expenditures made by any individual or individuals on behalf of the organization shall require the approval of the executive committee. ARTICLE V: VACANCIES The executive committee shall take appropriate action to fill any vacancies in the executive committee, no later than two months of such occurrence. Any such interim vacancies can be filled by seeking nominations from the general body and EC will fill the position. ARTICLE VI: DUTIES OF OFFICERS Section A: The President shall be the spokesperson for the organization and shall preside over all meetings. Section B: The Secretary shall keep a full and complete record of all meetings and transactions of the organization. The Secretary shall be responsible for executing all decisions taken by the executive committee. Section C: The treasurer shall be responsible for the receipt, disbursement, recording and safe keeping all funds of the organization. The Treasurer shall pay all bills, which have been approved in the manner prescribed by the Executive Committee. Checks for over $500 need two signatures from among the President or the Secretary and the Treasurer.
ARTICLE VII: INDEMNITY Section A: The EC officers shall not be held personally liable for any actions and decisions taken on behalf of the organization.
ARTICLE VIII: ELECTION RULES Section A: The election of the members of the Executive Committee (as stated in Article IV, Section C of the constitution) shall be held at the time of the annual general body meeting of the organization. (See Article V, Section A of the constitution). Section B: Any dues-paying member (see Article III) may be nominated to EC and each nomination shall be signed by the candidate and two other members of the organization. Section C: The ballot should be coded and the voting shall be conducted by secret balloting.
ARTICLE IX: AMENDMENTS TO BYLAWS These bylaws may be amended by a vote of two-thirds majority of all the voting members, provided: (1) that the proposed amendment is submitted in writing by a voting member and supported in writing by nine other voting members of the organization to the executive committee, at least six weeks in advance, (2) that the executive committee appoints an ad‑hoc committee to review the merits of the proposed amendment and receives a report summarizing the consequences of the proposed amendment, and (3) that the executive committee reproduces the proposed amendment and the ad‑hoc committee recommendations and distributes it to all the members of the organization at least two weeks in advance.